Finance
Purchase Requisition
- plan ahead (allow 2 weeks to process) for your purchases
- fill in highlighted areas (handwrite or fill online if using Adobe software)
- obtain approval from your curriculum / dept leader (email or signature)
- email or drop off the completed purchase requisition form to the Finance office (Trisa Kent)
- Purchase Requisition Form
Reimbursement
- for small purchases (less than $200) that you make on your own
- submit reimbursements MONTHLY (pretty please)
- original receipts required (not order confirmation, not shipping confirmation, etc)
- do not mix personal & school purchases on same receipt
- include list of attendees if applicable
- fill in highlighted areas (handwrite or fill online if using Adobe software)
- drop off the completed reimbursement form WITH ORIGINAL RECEIPTS to the Finance office (Trisa Kent)
- Reimbursement Form
Donations (for field trips, classroom supplies/equipment, etc)
- prefer use webstore for donations - see Trisa Kent to have a donation button added to webstore
- send students to Finance office at brunch & lunch to make donations
- if you collect $ - bring cash & checks to the Finance office DAILY (money should not be in classrooms overnight)
- put in envelope with class roster list, check mark next to student's name that donated
- all checks made payable to Cal Hi (never to your name)
Department Financials
- how much money do I have? how much have I spent?
- monthly financial reports will be sent to the curriculum leader / dept head by the 15th of each month
- curriculum leader will manage money at a department level & should review at monthly staff meetings
